Faculty Handbook
Charles F. Hard Elementary School
This handbook has been developed to serve as a guide to
information that will be frequently used by the teacher. It
contains professional information for faculty and staff members for
the daily operation of school. It can become an informative tool in
your search to find necessary guidelines for your professional
duties and assist in planning the educational program and
experiences for your students.
Please refer to the Bessemer City Schools Curriculum and
Instruction Procedures and Guidelines Manual and Professional
Employee Handbook. Remember all resources are directed towards
assisting you in providing excellence in education for each student
and professional growth for the faculty and staff at Hard
Elementary School.
We are a team at Charles F. Hard Elementary School. Together we
will make a difference: students, faculty, support staff and the
administration.
Dr. LaKeshya George,
Principal
ABSENCES - FACULTY AND STAFF
Absences or Tardiness
Notification of absences or tardiness should be reported promptly
to the administrator. Vacations, personal, and professional leaves
of absences require advanced approval.
Each administrator or supervisor should report absences to the
Human Resource Office. Employee time sheets, signed weekly by the
supervisor, should be kept on file for documentation and audit
purposes. (Appendix C)
If an employee is absent for three or more days, medical
documentation is required from a licensed physician; however, if
chronic absentees are exhibited, the principal has the right to
request medical and/or bereavement documentation.
Announcements
Announcements will be made daily at 8:00 a.m. and at 2:45p.m. The
office staff will attempt to keep interruptions to a minimum using
this schedule. Students are to be attentive, sitting quietly and
listening while announcements are being made.
Conflict of Interest
Faculty shall not engage in any other employment or in any private
business during the hours required to fulfill assigned duties.
Dress Code
Employees are expected to dress in clothing appropriate for their
work assignment. (BCS Professional Employee Handbook)
Evaluation of Performance
Bessemer City Schools is interested in helping all employees
perform their jobs in a satisfactory manner. In order to accomplish
this goal, employees shall be evaluated periodically. The primary
goal of the evaluation program is the improvement of teaching and
learning. Educate Alabama is used for all certified personnel
including teachers, central office supervisors, principals,
assistant principals, counselors and media specialist.
Arrival and Departure of Students
Arrival - School opens at 7:30 a.m. and the children are
supervised at that time. If students arrive at school before 7:30
a.m., they should report to the cafeteria. Students who have
completed breakfast will transition to their hallways beginning at
7:30 a.m. Classroom instruction begins at 8:00 a.m.
Departure - Walkers will be dismissed at 3:05 p.m. by the bell.
Car and van riders will be dismissed by the bell at 3:00 p.m.
Teachers will escort car riders to their assigned location for
dismissal. Teachers will check to ensure that their students have
left the campus by 3:15 p.m. Please report any children who have
not been picked- up by parents to the principal before leaving.
Teachers who leave students unsupervised will receive a written
notification.
Arrival and Departures of Teachers
Arrival - All certified staff are required to report to work by
7:45 a.m. unless morning duty is assigned for a specified week
(Refer to the Duty Roster). During the week that personnel has been
assigned for duty, certified staff must report to work by 7:30
a.m.
Departure- All certified staff are required to remain at work
until 3:15 p.m. unless afternoon duty is assigned (Refer to the
Duty Roster). Certified personnel assigned to duty may leave work
at 3:30 p.m.
Arrival and Departure of Classified Staff
All classified staff are required to complete a 7.5 hour work day.
Assigned work hours are contingent upon programmatic needs of the
school.
Discipline
It is the teacher's responsibility to maintain order in the
classroom. Students will be under adult supervision at all times.
Students should not be placed in the hallways unsupervised at any
time.
A classroom discipline plan should be outlined and discussed
with parents and students. A copy must be submitted via email to
the principal.
Self- discipline is an important factor and should be developed
in every child. Classroom discipline rules and consequences should
be enforced by the classroom teacher on a daily basis.
Major Discipline Problems
According to school policy, no teacher can put a child out of the
classroom. If a discipline requires intervention from the principal
or counselor, the teacher should fill out a discipline form and
send the student to the office. Once a child arrives in the office,
the discipline measures will be handled as determined by the
administration. If the discipline is a repeated offense, teachers
must note action steps taken prior to an office referral. When the
teacher has exhausted all means known to correct the problem and
has been unsuccessful, administration will determine the
appropriate disciplinary actions.
Students should be sent to the office for most aggressive
behavior: fighting, threatening a teacher, possession of weapons
and possession of a controlled substance as well as repeated
offenses that consistently interrupts instruction.
Alternatives to Corporal Punishment
The following alternatives to the use of corporal punishment are
recommended. As formerly with corporal punishment, these
alternatives should also be viewed as last resort options when
well-executed school and classroom management practices have not
been effective.
Staff members shall not: hit, strike, grab, punch, or inflict
other bodily pain on a student; deprive a student of meals, snack,
rest, or necessary toilet use; or restrain a child unless it is
specifically designed in an individualized education program.
The principal has the authority to:
- Deny participation in special school and/or extra-curricular
activities.
- Assign before or after school detention with twenty-four (24)
hour notice to parents.
- Assign out-of-school suspension
- Arrange for a proper evaluation under Section 504 or IDEA, if
there is reason to believe the student's behavior is related to a
disability.
- Conference with parents on sanctions which will be established
both at school and at home or contractual agreements whereby the
student commits to self-controlling behavior.
- Refer the student to a counselor, a social worker,
psychologist, and/or clinical specialists.
- Coordinate District services with social-service agencies such
as Public Health, Social Services, Mental Health, etc. and/or with
private institutions or agencies offering related appropriate
services, providing there is no cost to the District.
It is essential that any of the above alternatives that involve
disciplinary actions be conducted in accordance with Bessemer Board
of Education Discipline Policy.
Faculty Bulletins
All faculty will receive information pertaining to professional
growth, school awareness, and student alerts within a timely
manner. Notifications may come via email, letter, faculty meeting,
and/or morning and afternoon announcements.
Curriculum Bulletins
All teachers must provide parents with any updates regarding
grading practices and/or policy, homework policy, and changes in
curriculum and instruction.
Parent Bulletins
Parent Bulletins are written forms of communication between the
school and the parents and are sent home at least monthly in the
Homework/Communication Folders.
Classroom Bulletins
Bulletin boards are a motivational and educational tool in the
classroom. They stimulate interest, instruct, organize visual
materials and improve the learning environment.
Bulletin boards should reflect the units of study and student's
interest in the classroom. Bulletin boards need to be up-dated and
changed regularly to maintain student interest and an attractive
appearance.
You are encouraged to use student work and teacher-made materials
on bulletin boards.
Hall Displays
All bulletin boards (classroom, hall, etc.) will be changed on the
last day of each month.
Supervision of Students
Students must be supervised at all times. Teachers must ensure
that students are monitored in structured and non-structured
(including restrooms and hallways) environments. It is the
responsibility of the teacher to make sure that a staff member
supervises his/her class if an emergency arises where classroom
departure is warranted.
Cafeteria Standards of Behavior
- Enter and exit in an orderly manner
- Talk quietly
- Keep hands off others' trays
- Use good table manners
- Get all you need before sitting down
- Throw away trash when told
- Clean up after yourself
- Be safe
- Follow Direction of cafeteria staff
- Report problems to adults
Field Trips and Excursions
Field trips are defined as educational experiences conducted
during the school hours and planned by the teacher to correlate
with the regular classroom instructional program. Field trip
packets must be submitted at least six weeks in advance in order to
ensure that all information aligns with the curriculum as well as
the guidelines established by Bessemer City School Board. Refer to
the Bessemer City Schools .... Guidelines Manual for specific
details regarding field trips.
Classroom Organization
Teachers are one of the significant role models in the lives of
the children. If teachers use systematic planning and arrange their
materials and supplies in an organized fashion, children will
likewise learn to keep up with their things and become efficient
organizers themselves.
The following suggestions are presented in an effort to help
teachers become more efficient managers of their classroom and
learning environment.
- Have a designated place for everything. From the first day of
school, insist that everyone return books and items to the proper
place.
- Throw away all worn charts and materials that no longer
stimulate and motivate students to learn.
- Enlist the help of children in keeping the classroom neat. Each
student should have a task to perform. A job chart should be on the
wall in each classroom.
- Make proper use of your filing cabinet which has been supplied
to house important records.
- Eliminate clutter in classroom. Keep table areas, bookshelves
and your desk neat.
Classroom Neatness
While classes are in session, teachers and students need to take
pride in keeping the appearance of the classroom neat and orderly.
This does not mean that they are to perform custodial duties;
however, the work area, shelves and desks are to be kept neat and
well organized. Books should be stored in proper places and paper
should be kept off the floors. It is the responsibility of the
classroom teacher to set cleanliness standards with students to
eliminate paper and dirt from the floor during the day.
Conferences
Teachers are expected to have parent conferences. They
should be scheduled before school, after school or during your
planning time. If this scheduling is a hardship on some parents,
due to conflict with employment, please contact the principal, so
that arrangements can be made. Telephone conferences are considered
a form of communication and may be used to replace a face-to-face
conference. Use the parent contact log to document the conferences
held as well as the attempts to have conferences. All conferences
must be held in the conference room which is located in the main
office. Teachers are strongly discouraged to call parents or
guardians to immediately take disciplinary action that will
interrupt the instructional process.
Conference Period
Conference periods are designed for the following purposes: 1]
planning, 2] preparing materials, 3] checking student work, and 4]
assessing student performance for further instruction or
intervention. Also, conferences between the principal and teacher;
teacher and parent; or principal, teacher and parent will be
scheduled on occasion for the purpose of discussing student related
situations. Teachers are not to leave school during their
conference period without the permission of the principal. Teachers
are not to interrupt the instructional process of others. The
principal reserves the right to protect learning for all
students.
Communication
Teachers sending notices home with students are required
to receive prior approval from the principal. Teachers are
encouraged to send letters or written messages home with students
explaining to the parents the learning activities in order to
achieve a positive outcome. Teachers are also encouraged to make
personal contacts (by phone or in person) with all parents to
communicate student achievements as well as student problems. All
correspondence from the office must be sent home on the date
received. All contact must be documented in the parent contact log
for documentation purpose.
Money
All money collected by teachers must be receipted properly in the
board assigned receipt books. If the amount collected is less than
$5.00, money may be receipted on a funding log which will be
distributed by the office staff. In the event that money is
collected, all is due by noon (on the day of collection). Please do
not leave money in a non-secured location. It is the sole
responsibility of the staff member to replace any money if
collected funds are lesser than the amount noted for collection.
After money is submitted to the secretary, a master receipt will be
written to the staff for documentation.
Faculty Meetings
Faculty meetings will be held on Mondays. All meetings are focused
embedded in order to increase achievement and maintain order for
effective operation of the school day. Each certified member will
be given a one week notice prior to the meeting date. Faculty notes
and reminders will be transmitted via email if a meeting is not
warranted by administration.
Early Dismissals
Inclement weather denotes change within the instructional day. In
such a case, all faculty and staff will be notified when school is
dismissed early.
Telephone Calls
Teachers or staff members will not be interrupted or taken from
their duties to answer the telephone unless there is an emergency.
All telephone calls will be placed in the teacher/staff boxes.
Check for messages during planning time or after school. Cellular
devices should not be used during instructional time.
Telephones are to be used for business purposes. If personal calls
must be made, they are to be kept to a minimum. Personal long
distance calls are not to be charged to the school system. Long
distance telephone calls related to the school system must be
recorded and forwarded to the immediate administrator or
supervisor. (BCS Professional Employee Handbook)
Job Description
Job descriptions are intended to describe, but not limit, the
types of duties and responsibilities expected of employees. (BCS
Professional Employee Handbook)
Leave of Absences
Each employee has the right to take an extended leave due to the
illness of one's self and/or an immediate family member (Please
refer to the Bessemer City School Employee Handbook for who
constitutes an immediate family member) under the Family Medical
Leave Act.
Personal Leave/Professional Leave/Sick Leave/Vacation
Leave/ Vacation Leave
All employees are required to fill out a "Request to Leave" form
for approval. All personal and professional leave forms must be
submitted at least two weeks prior to the requested date of leave.
Please understand that a request may or may not be approved by the
principal and/or superintendent. Your submission does not
constitute approval. Please refer to the Bessemer City School
Employee Handbook.
Reporting Off of Work
All staff is required to contact Dr. George before 6:00 a.m. and
no later than 6:30 a.m. Please do not call either person before
5:30 a.m. in the morning of nor after 10:00 p.m. the night before
the reported day of request. It is the sole responsibility of the
certified teacher to secure a substitute for his/her classroom. In
a case of a true emergency, we will help to locate a qualified
employee from the substitute list.
Unauthorized Leave
Unauthorized Leave will be handled on a leave-without-pay basis
and may result in disciplinary action. (BCS Professional Employee
Handbook)
Teacher Records and Documentation
Attendance
Teachers are required to post their attendance each morning using
Chalkable (INOW). If you do not have access to the network, send an
attendance list to the office.
Lesson Plans
Weekly lesson plans are required of all teachers and must
accommodate student needs. All lesson plans must be updated in
Chalkable for review. Lesson plans must contain the four
components: 1) objectives, 2) materials, 3) activities/strategies
and 4) evaluation. Lesson plans must be current and available for
review anytime. Collaboration among grade level teachers is
strongly encouraged; however, each teacher is to have their own
lesson plan. All lesson plans will be reviewed on a quarterly
basis; however, each must be located in a centralized location near
the front of the classroom. All must reflect daily instructional
practices. Each daily objective must align with Common Core
Standards along with our district's pacing guides (See Learning
Target Mastery Checklist).
Assessments
Teachers are required to keep a master copy of the assessment
administered for each area throughout the year. Students' reading
and math assessments must be kept on file for the entire school
year to document progress in each subject.
Grade Book
Teachers are required to use Chalkable (INOW) when recording and
averaging student grades. Teachers must record grades on a weekly
basis. Teachers should print weekly grades and store them in a
binder/folder. Teachers are to print their grade book at the end of
each month and submit to Dr. George.
Progress Reports
A mid-nine week progress report is a valuable means of
teacher-parent communication. Parents are informed and given the
opportunity to assist their children toward improvement prior to
the end of the quarter. Teachers are required to print and send
mid-quarter reports to parents of all students. Refer to the
Faculty Calendar for Progress Report dates.
Specialty Area Programs
The certified teacher within each specialty area is primarily
responsible for the implementation of their designated programs.
All curriculum guidelines should be followed.
The classroom teachers in conjunction with the specialty area
teachers are expected to adhere strictly to the schedule and to
assist with discipline problems that arise during transition
period.
Discipline problems occurring during the non-homeroom period
will be handled by that teacher. No student should be returned to
the classroom for any reason.
Please Note: State law requires that all students receive P.E.
daily; therefore, no one can be punished by being removed from P.E.
class.
Classroom teachers will walk their students to the specialty
area and will supervise the students until the teacher greets them.
At the end of the specialty class period, the teacher will
supervise the students until the classroom teacher promptly arrives
to the designated area.
Emergency Sub Folders
All teachers must have an emergency sub folder housed in their
classroom, labeled, and located on the teachers' desk. The folder
must contain the following:
- Lesson plans for three days with materials copied
- Class Roll
- Daily Schedule/ Special Schedules
- Lunch and P.E. Schedule
- Transportation home (bus, vans, walkers/riders)
- Students with special needs (meds, etc.)
- Names of reliable students and neighboring teachers
- Seating Chart
EMERGENCY DRILLS
Emergency drills are held in accordance with policies governed
by the Bessemer Board of Education. Charles F. Hard Elementary
conduct fire, tornado, and code red drills during the outlined
school calendar in order to make sure that faculty, staff, and
students are aware of procedures in case of an emergency.
Fire Drill
Fire drills will be held monthly. A series of short bells will
sound and students will immediately exit the building of which
his/her classroom is located. Code of Alabama (1975) €
16-1-44
Tornado Drill
Tornado drills (Seasonal Severe Weather Drills) shall be conducted
as follows: One Drill in September through November and One Drill
in January through March.
Code Red Drill
Code Red Drills (formerly known as Intruder and/or Lockdown
drills) shall be conducted during the 1st Six Weeks of each
semester (1 Drill per Semester) to enhance our student's knowledge
on the process of this drill. Code of Alabama (1975) €
16-1-44
Bomb Threat
Bomb threats are considered serious. Teachers and students have
been made aware of the school's procedure for this event. In an
effort to keep each child safe and accounted for, no students will
be allowed to leave school without proper authorization. If it
becomes necessary to dismiss students, parents will be notified and
the police will assist with procedure.
Please do not flood the school with telephone calls or visits
during visits during this time.
FIRST AID PROCEDURES
Medication
A member of the school staff may not administer medication to
students except as it is prescribed and requested in writing by the
parent, guardian, or family physician. Parents are required to
notify the principal in writing in the event a student must bring
medication to school. Any student having in his/her possession
medication other than specified daily dosage and who gives away,
sells, or attempts to give away and /or sell medication,
nonprescription or prescription, may be subject to disciplinary
action. Source: Policy JGC and JGCA
Accidents
In all school accidents, school officials will immediately notify
parents. If the accident is of such a nature as to require
immediate and medical attention or the services of a doctor when
the parent cannot be reached, school officials shall act in loco
parentis (in place of the parent) and do whatever the situation
demands. School officials shall, make every effort to contact the
family physician in the event of an accident. At all times,
however, every effort shall be made to contact the parent. Source:
Policy JGC and JGA
If an accident/incident occurs, faculty should immediately
notify the school nurse or medical assistant and the principal or
counselor. An incident form must be completed and submitted to the
office within a twenty-four hour period.
Charles F. Hard Medical Assistants: Mekko Williams and Daphney
Shade